So, you are organizing an event for Engagement and wedding but choosing the ‘Right’ venue is still a question mark for? Event date, catering selection, and (most importantly) attendee’s experience … all are moderately affected by the venue that you decide. It might seem a bit intimidating, but this handy guide will be your savior.
Follow ahead; because, your hunt for the “best-suited party venue hire Melbourne” will end with these four steps.
- Location matters a lot
Location is the first thing that pops inside everyone’s thought cloud, isn’t it? If you are planning a local event you might be looking for a venue within a reasonable distance from your guest’s workplace or home. In case you want an amazing destination event, choosing a venue near the hotel or airport is a no-brainer.
Remember! Changing your venue at the last moment is the last thing you would like to do. So while having a one-to-one conversation with your venue provider, ensure to get an official contract. This way nothing goes south.
- What is the Total Capacity & Minimum?
Now that you have decided the location, let’s figure out the total capacity and minimums.
- What’s the room capacity?
- What are F&B Minimums?
These are the two questions whose answer are not to be missed, whatsoever.
It’s crystal clear that 300 people (for say) can’t comfortably fit into a room with only 200-person capacity. Plus, there are various fire and safety codes that your service provider has to stand by.
Undoubtedly, your guests would love to gulp down the fine beverages and heavenly scrumptious food. So while finalizing the F&B amount, make sure that the past F&B records from prior events are in line with the minimums. This way you will not spend a single penny on your F&B. Also, don’t be tempted with complementary services (parking, AC, WiFi, etc.).
So, stay focused on your budget and requirements while looking for a prominent function room hire, Melbourne.
- Keep Parking Facility on the Top of your List
A venue with a spacious parking lot is what dreams are made of. A valet or parking lot should be on the top of your checklist. If there isn’t any, seek the nearby parking areas which your guests can access easily. In such case, all you can do is:
- Reserve a nearby parking lot
- Facilitate your attendees with a cab share option
- Offer Valet parking even if the venue doesn’t
- Do they Provide Insurance?
As per some studies, some venues won’t even work with you if you don’t have insurance in hand. Various venues demand a certain amount of liability. In such a situation, you can ask the general liability insurance agent for your event endorsement.